Booked without the back-and-forth.

Candidates book their own interviews from live availability. Reena connects your interviewers' Google and Microsoft calendars, offers only the slots that genuinely work, and handles confirmations, reminders, reschedules and timezone maths on its own.

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reena · schedulingInterviewer pool · 6
Mon
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09:00
11:00
13:00
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17:00

Reading free and busy time across six interviewers, live.

The diary bottleneck

Seven emails to book one interview?

The interview is agreed, the candidate is keen, and then the process stalls: a recruiter emails for availability, the candidate replies, the interviewer's diary has moved, and the loop begins again. At volume that loop runs hundreds of times a week.

Every day the loop adds is a day a rival offer can land first. Reena replaces the email chain with a booking link: the candidate opens it, sees only the slots where the right interviewers are genuinely free, and picks one in their own timezone.

the old way · one interview
Email 1 · "What times suit you?"sent
Email 4 · slot taken, restartstalled
Email 7 · timezone mixed up, rebookrebooked
With Reena · one linkbooked

Who gets the next interview?

You group interviewers into pools and choose how each interview is assigned: fair rotation sends it to whoever is carrying the lightest load and is free, first available optimises for pure speed, and specific people hand-picks a panel where slots appear only once everyone is free.

Fair rotation spreads the load.The next interview goes to whoever on the pool is carrying the lightest load and is free, not whoever answers fastest.
Recruiters can book on behalf.If a candidate is on the phone, a recruiter opens the same live availability and books for them in a few clicks.
Every timezone is handled once.Candidates see their own local time, interviewers see theirs, and reminders respect both.
ReenaAI teammate · online
Reviewing

Matched Ana Rivera's interview to the pool member carrying the lightest load. Booked Tuesday 14:00, her local time.

Confirmation, calendar invite and reminder sent automatically. Reschedule and no-show updates will land in the same thread.

Why this slot, this interviewer
  • Lightest current loadfair pick
  • Free 14:00 Tue, her timematch
  • Panel mode needs all 3 freefewer slots

From calendar connection to confirmed interview.

Your team sets up pools, modes and reminders itself, and changes them whenever hiring changes: no consultants, no change requests.

01

Connect the calendars

Interviewers connect their Google or Microsoft calendars once. Reena reads only free/busy status, never event titles or attendees, and uses it to offer slots that are genuinely open.

02

Send the invite

Pick the pool, the assignment mode and the interview format. Reena works out live availability across everyone involved and sends the candidate a booking link instead of a question.

03

The candidate books

The candidate picks a slot in their own timezone. Confirmations, calendar invites and reminders go out automatically, and reschedules, cancellations and no-shows update everyone without another email chain.

Proof

What changed when THKMC stopped
coordinating by hand.

Measured on client hiring, not benchmarks.

Reduced
Interview coordination overhead across teams, once scheduling ran itself.
THKMC · Singapore
Faster
Screening-to-interview turnaround, with nothing waiting on a person to find a slot.
THKMC · Singapore
Shared
Pipelines replaced fragmented, single-recruiter coordination across the organisation.
THKMC · Singapore

What if the slot needs three people, not one?

Choose the panellists and Reena offers only the slots where every one of them is genuinely free, so a panel stops being an exercise in diary archaeology. Assignment modes work for panels too: hand-pick specific people, or let the pool supply the panel fairly across the team.

And if a candidate is on the phone right now, a recruiter can book for them from the same live availability, in a few clicks. The candidate still gets the confirmation, the calendar invite and the reminders.

Explore AI Interviews →
Panel scheduling

Jamie Tan, Sam K. and Priya N. all free Wednesday 11:00. That is the only slot the panel sees.

Booked on behalf by a recruiter, while the candidate was on the phone. Same rules, same confirmation, same reminders.

Frequently Asked Questions

Google Calendar and Microsoft calendars, connected once by each interviewer with the work account they already use. Reena reads only free/busy status, never event titles or attendees, and uses that to offer candidates slots that are genuinely open. When an interview is booked, the calendar event and ICS invite land on every calendar automatically.
Reena tracks how many interviews each pool member has taken and assigns the next one to whoever is carrying the lightest load, provided they are free. That spreads interviews evenly across the team instead of letting them pile onto the most obliging person. If speed matters more than balance, first available assigns whoever is free soonest.
The candidate does it themselves from the same booking flow: calendar events are updated, fresh confirmations and reminders go out, and the conversation thread records what changed so everyone stays current. No-shows are handled too, which means the real status of every interview is visible to the team rather than living in one recruiter's memory.
Yes. If a candidate is on the phone or prefers not to self-schedule, a recruiter can open the same live availability and book for them in a few clicks. The candidate still receives the confirmation, the calendar invite and the reminders, and the interview follows exactly the same rules as a self-scheduled one.
Every time in the flow is timezone-aware: candidates see slots in their own local time, interviewers see them in theirs, and reminders respect both. For teams hiring across countries this removes the most common scheduling failure, the interview that was right on paper and wrong by three hours in practice.
Yes. Choose the panellists and Reena offers only the slots where every one of them is genuinely free, so panels stop being an exercise in diary archaeology. Assignment modes work for panels too: hand-pick specific people for the room, or let the pool supply the panel fairly across the team.

Book the next hundred interviews
without a single email chain.

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